AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
PARKS, RECREATION AND LIBRARY DIRECTOR
SUBJECT:
title
FEE WAIVER REQUEST FOR THE SIGNAL HILL HISTORICAL SOCIETY
summary
Summary:
The Signal Hill Historical Society submitted a fee waiver request for use of the two picnic shelters at Hilltop Park on Tuesday, June 25, from 9:30 a.m. to 1:30 p.m. for a private event.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Approve the Signal Hill Historical Society request for a waiver of fees to use the two picnic shelters at Hilltop Park on Tuesday, June 25, 9:30 a.m. to 1:30 p.m.
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Fiscal Impact:
The request totals $110.00 for the waiver of facility use:
Background:
Staff received a request from the Signal Hill Historical Society (SHHS) to hold a private dedication and plant a tree in honor of Terry Rogers (Attachment A)
SHHS sponsored the City’s centennial year as a Bronze Sponsor. As part of their sponsorship benefits, they were eligible to have one tree planted in honor of a person of their choice. They have selected to recognize former Parks and Recreation Commissioner, Terry Rogers, and would like to host a private ceremony during the tree planting. They have requested the use of the two picnic shelters at Hilltop Park on Tuesday, June 25, 9:30 a.m. to 1:30 p.m.
Analysis:
City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities (Waiver Policy), provides for a waiver process regarding facility fees (Attachment B). The Waiver Policy governing fee waivers allows for the Parks and Recreation Commission to waive fees based on the following general use requirements:
a) The applicant must be a Signal Hill resident. Applicant must provide proof of residency.
b) The individual or organization must have nonprofit status with the Internal Revenue Service (IRS). Applicant must provide proof of nonprofit status issued by the IRS.
c) The organization’s primary focus must be on serving the residents of Signal Hill. The organization must provide proof of such service by way of programs, services, or activities offered to the community.
d) The organization’s voting board must be comprised of at least 51% Signal Hill residents.
SHHS is a non-profit organization whose mission is “to develop, promote, perpetuate and preserve the local historical background of the City of Signal Hill and its surrounding area.” They meet the criteria for the fee waiver request. Staff recommends the approval of the fee waiver as requested and allow for the facility to be utilized on Tuesday, June 25, 9:30 a.m. to 1:30 p.m.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Facility Use Application - SHHS
B. Waiver of Fees Policy