AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: WAYNE BYERLEY
POLICE CHIEF
SUBJECT:
title
PROPOSED ACCEPTANCE OF THE EMERGENCY MANAGEMENT PERFORMANCE (EMPG) 23 GRANT AND ADOPTION OF RESOLUTION APPROVING BUDGET AMENDMENT
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Summary:
The United States Department of Homeland Security (DHS) implements grant programs that support the DHS/Federal Emergency Management Agency (FEMA). The focus of these grants is to enhance resiliency and preparedness for emergencies. The City has been awarded the Emergency Management Performance Grant (EMPG) 23 funding in the amount of $40,000. The grant funding would be used to offset City costs to update the City’s Emergency Operations Plan, develop a Crisis Communications Plan, and fund training costs for the Emergency Management Coordinator. Staff recommends the City Council authorize the City Manager to accept the grant and adopt a resolution authorizing a budget adjustment to increase grant revenue by $40,000 and related expenditures.
Strategic Plan Goal(s):
Goal No. 1 Financial Stability: Ensure the City’s long-term financial stability and resilience.
Goal No. 2 Community Safety: Maintain community safety by supporting public safety services and increasing emergency preparedness.
recommendation
Recommendations:
1. Authorize the City Manager to accept grant funding through the Emergency Management Performance Grant (EMPG) 23 grant.
2. Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA AMENDING THE ADOPTED BUDGET AND AUTHORIZING BUDGET APPROPRIATIONS FOR FISCAL YEAR 2024-25
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Fiscal Impact:
The Emergency Management Performance Grant (EMPG) 23 total award amount is $40,000. Staff proposes utilizing the awarded funds to offset related expenditures during the period of July 1, 2024, through June 30, 2025. This revenue source requires a resolution authorizing a budget adjustment to increase grant revenues in the General Fund Account (100-33-4700) by $40,000, and the Capital Outlay Account (100-77-5840), Travel and Training Account (100-77-5320), and Professional Services Account (100-77-5420) expenditure accounts by the same amount. Staff would use the funds to update the City’s Emergency Operations Plan, develop a Crisis Communications Plan, and fund training costs for the Emergency Management Coordinator; the recommended action does not impact the General Fund.
Background and Analysis:
The Homeland Security Grant Program oversees the Emergency Management Performance Grant (EMPG), Federal funding that focuses on all-hazards emergency preparedness. EMPG funding addresses key challenges that agencies face in the field of emergency management. EMPG funding is shared across Disaster Management Area F which consists of Signal Hill, Long Beach, and Avalon. EMPG funding is earmarked for purchases related to emergency management as well as the maintenance and equipping of the City’s Emergency Operations Center (EOC). In previous years, the City utilized EMPG funding to fund a variety of training, equipment, and supplies to enhance the emergency management programs and functions. Los Angeles County, as the central grant recipient, manages all EMPG applications and divides the total funding allocation across jurisdictions depending on need, project type, and the subrecipients’ utilization history of funding.
The City’s EMPG funding may be utilized for eligible emergency management related expenditures. Staff recommends utilizing the funding for updates to the City’s Emergency Operations Plan, the development of a new Crisis Communications Plan, and to cover costs associated with the Emergency Management Coordinator’s attendance to the International Association of Emergency Managers annual conference. All expenses would be fully funded by the grant award and would not impact the General Fund.
Next Steps:
Staff recommends amending the adopted budget Fiscal Year 2024-2025 budget by adopting a Resolution to account for the corresponding increase in revenue and expenditure (Attachments A and B). As stipulated in the attached Subrecipient Agreement, the grant’s period of performance runs from July 1, 2023, to June 30, 2025, with full reimbursement anticipated by September 2025 (Attachment C).
Reviewed for Fiscal Impact:
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Sharon del Rosario
Attachments:
A. Budget Amendment Resolution
B. Resolution Exhibit A
C. EMPG 23 Subrecipient Agreement