AGENDA ITEM
TO: DIVERSITY COALITION COMMITTEE
FROM:
ALFA LOPEZ
ASSISTANT TO THE CITY MANAGER/ECONOMIC DEVELOPMENT MANAGER
SUBJECT:
title
SELECTION OF A CHAIR AND VICE CHAIR FOR THE DCC
summary
Summary:
DCC members will conduct the selection of a Chair and Vice Chair for the Diversity Coalition Committee. The roles of the Chair and Vice Chair in a Diversity Coalition Committee are as follows:
Chair
1. Leadership and Facilitation: The Chair leads the committee by facilitating meetings, ensuring that discussions are productive, and guiding the group toward consensus and decision-making.
2. Agenda Setting: The Chair, in collaboration with the City representative(s), helps set the agenda for meetings, ensuring that important topics are covered.
3. Representation: The Chair represents the committee to the broader organization or community, acting as a spokesperson and advocating for the committee's initiatives and goals.
4. Sub-Committee Coordination: The Chair coordinates the work of any sub-committees, ensuring that tasks are assigned, and deadlines are met, and may delegate responsibilities to other members.
5. Reporting: The Chair may be responsible for reporting the committee’s progress to higher authorities or the community, summarizing actions taken and plans for the future.
6. Conflict Resolution: The Chair helps mediate conflicts within the committee and ensures that all voices are heard and respected.
Vice Chair
1. Support to the Chair: The Vice Chair supports the Chair in their duties, stepping in to assist with facilitation, coordination, or representation as needed.
2. Meeting Leadership in Chair’s Absence: The Vice Chair leads meetings in the absence of the Chair, ensuring continuity in the committee’s work.
3. Task Delegation: The Vice Chair may take on specific tasks or projects as delegated by the Chair, helping to share the workload.
4. Succession Planning: The Vice Chair is often considered the Chair-in-Training, preparing to step into the Chair role when necessary or during a transition period.
5. Focus on Specific Areas: The Vice Chair might have specific areas of focus within the committee, such as overseeing subcommittees or leading particular initiatives.
These roles are crucial in ensuring that the Diversity Coalition Committee operates effectively, maintains focus on its goals, and upholds the values of diversity, equity, and inclusion.
Recommendation:
Discuss, nominate, and select a committee member for each of the roles of Chair and Vice Chair.
recommendationbody