AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: MARTHA BAEZ
SENIOR RECREATION SPECIALIST
SUBJECT:
title
FEE WAIVER REQUEST FOR LONG BEACH UNIFIED SCHOOL DISTRICT
summary
Summary:
The Long Beach Unified School District (LBUSD) submitted a fee waiver request for the use of two picnic shelters and the Open Grass Area at Discovery Well Park on Tuesday, October 15, from 12:00 p.m. to 6:00 p.m.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Approve the LBUSD request for a waiver of fees to use two picnic shelters and the Open Grass Area at Discovery Well Park on Tuesday, October 15, from 12:00 p.m. to 6:00 p.m.
body
Fiscal Impact:
The request totals $1,155.00 for the waiver of facility use.
Background:
Staff received a request from LBUSD to hold an all-league cross country meet for high school participants throughout the Moore League (Attachment A).
LBUSD has worked with the City of Signal Hill for more than 10 years to coordinate this event. LBUSD staff contacted the Bixby Ridge Homeowners Association (HOA) and Signal Hill Petroleum (SHP) to request approval for use of their spaces, as the specified course encompasses use of private trails and property. Both the HOA and SHP have approved the use of their spaces (Attachment B).
Analysis:
This event is proposed to be stationed at Discovery Well Park and will utilize the open grass area during the event. The proposed route for the cross-country runners will traverse on land owned by Signal Hill Petroleum and trails within the HOAs that parallels Panorama Drive.
LBUSD staff estimate that approximately 50 adults and 200 minors will be in attendance throughout the meet. Seven local high schools make up the Moore League including Cabrillo High School; Jordan High School; Lakewood High School; Millikan High School; Polytechnic High School; Wilson High School; and Compton High School, which are all expected to participate in this event. LBUSD is requesting that fees for their requested use be waived.
City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities (Waiver Policy), provides for a waiver process regarding facility fees (Attachment C). The Waiver Policy governing fee waivers allows for the Parks and Recreation Commission to waive fees based on the following general use requirements:
a) The applicant must be a Signal Hill resident. Applicant must provide proof of residency.
b) The individual or organization must have nonprofit status with the Internal Revenue Service (IRS). Applicant must provide proof of non-profit status issued by the IRS.
c) The organization’s primary focus must be on serving the residents of Signal Hill. The organization must provide proof of such service by way of programs, services, or activities offered to the community.
d) The organization’s voting board must be comprised of at least 51% Signal Hill residents.
Although the applicant does not meet all the listed criteria, LBUSD serves Signal Hill residents for secondary education. Staff recommends the approval of the fee waiver as requested and allow for the facility to be utilized on Tuesday, October 15, from 12:00 p.m. to 6:00 p.m.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Application and Map
B. Approval Documentation
C. Waiver of Fees Policy