AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: SHARON DEL ROSARIO
ADMINISTRATIVE SERVICES OFFICER/FINANCE DIRECTOR
SUBJECT:
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CONTRACT AMENDMENT REGISTER DATED OCTOBER 22, 2024
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Summary:
The Contract Amendment Register is a listing of proposed contract amendments and project change orders eligible for streamlined processing based upon the following criteria as documented in the City’s Purchasing Policy:
• The City Council authorized funds with the adopted fiscal year Operating Budget;
• Staff are satisfied with the goods/services received to date; and
• The City Manager reviewed and approved each amendment for streamlined processing.
There are three contract amendments for City Council consideration as follows:
1) Architerra Incorporated, dba Architerra Design Group: Design Consulting services for Hillbrook Park. The proposed Third Amendment would extend the term through January 28, 2025.
2) MAJ Engineering, Incorporated: Construction services for the ADA Curb Ramp Project. Change Order No. 2 would increase the contract by $12,372 for a total contract amount of $157,885. This increase is $8,490 above the original compensation including the 10% contingency. This adjustment is necessary to address unforeseen conditions during construction that required the removal of curb and gutter to accommodate required grades at new ADA curb ramps. Previously, Change Order No.1 extended the term through October 28, 2024, and increased the compensation by $9,698.67.
3) Tetra Tech, Incorporated: Professional services for Well 10. The proposed Fifth Amendment would extend the term through May 23, 2025, and increase the compensation by $5,000 for a total contract amount of $480,000. The additional compensation is required to address new permit related comments from the Department of Drinking Water for Well 9.
Strategic Plan Goal(s):
Goal No.1 Financial Stability: Ensure the City’s long-term financial stability and resilience.
recommendation
Recommendation:
Authorize the Contract Amendment Register dated October 22, 2024.
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Fiscal Impact:
The City Council has authorized funding as part of the adopted FY 2024-2025 Operating Budget related to the proposed contract amendment.
Attachments:
A. Contract Amendment Register
B. Architerra, Incorporated. dba Architerra Design Group - Third Amendment
C. MAJ Contract Change Order
D. Tetra Tech, Incorporated. - Fifth Amendment