AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: COLLEEN T. DOAN
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT:
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CONTRACT AMENDMENT REGISTER DATED FEBRUARY 11, 2025
summary
Summary:
The attached Contract Amendment Register is a listing of proposed contract amendments and project change orders eligible for streamlined processing based upon the following criteria as documented in the City’s Purchasing Policy:
• The City Council authorized funds with the adopted fiscal year Operating Budget.
• Staff are satisfied with the goods/services received to date.
• The City Manager reviewed and approved each amendment for streamlined processing.
There are 15 contract amendments for City Council consideration as follows:
Nine firms requested extending their on-call services contract term for the allowed two years with no fee increase, no increase to the annual contract limit of $200,000, and no increase to the total compensation amount of $600,000.
• De Novo Planning Group: Environmental analysis pursuant to the California Environmental Quality Act (CEQA).
• Earth Consultants Inc.: Geotechnical and geological services.
• Evans and Walker: Petroleum engineering services.
• Interwest Consulting Group: Planning and land use services.
• KTGY Group: Planning, land use and design services.
• Mearns Consulting: Specialized oil field and environmental services.
• Notification Maps: Public notice mailing services.
• Orion Environmental Inc.: Specialized oil field and environmental services.
• RRM Design Group: Planning and land use services.
The following five firms, one of which has two contracts, for a total of six contracts, have requested to extend their on-call services contract term for one year with the allowed maximum CPI increase of 3.3%. Five of the six firms have an annual contract limit of $200,000 and a total compensation amount of $600,000 which will remain the same. One of the two contracts with Catalyst Environmental Solutions has a total contract compensation of $200,000 and will remain the same. All six firms extending for one year will retain the option to extend the term for one additional year.
• Architerra Design Group: Landscape architecture, plan check and inspection services.
• Citadel Environmental Services Inc.: Environmental analysis pursuant to the California Environmental Quality Act (CEQA), oil-field environmental analysis, soil and methane assessments and water quality analysis.
• Catalyst Environmental Solutions (two contracts): Environmental analysis pursuant to the California Environmental Quality Act (CEQA), oil field environmental analysis, soil and methane assessments and water quality analysis.
• David Evans and Associates: Landscape architecture. plan check and inspection services.
• Moore Iacofano Goltsman, Inc. (MIG): Planning and land use services.
Strategic Plan Goal(s):
Goal No. 1 Financial Stability: Ensure the City’s long-term financial stability and resilience.
recommendation
Recommendation:
Authorize the Contract Amendment Register dated February 11, 2025.
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Fiscal Impact:
The City Council has authorized funding as part of the adopted Fiscal Year 2024-2025 Operating Budget related to the proposed contract amendments.
Reviewed for Fiscal Impact:
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Siamlu Cox
Attachments:
A. Contract Amendment Register
B. Two-Year contract amendments
C. One-Year contract amendments