AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
SUBJECT:
title
PARKS AND RECREATION COMMISSION MEETING ATTENDANCE
summary
Summary:
Per the Signal Hill Municipal Code (SHMC) Chapter 2.32, it is the obligation of members of the Parks and Recreation Commission to attend all meetings, whether regular or special, of the parks and recreation commission, except for good cause. The SHMC identifies the attendance requirements for commissioners, and procedure to review excused and unexcused absences.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Receive and file the report.
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Background:
The SHMC identifies the establishment of the Parks and Recreation Commission, as well as Membership; Duties; Appointments; Terms; Removal of Commissioners; Appropriations; Compensation; Order of Business and Meetings; and Attendance of Commissioners.
Section SHMC 2.32.090 specifies attendance procedures, and the process for review of absences and tardiness.
Per this section, each Commission member will attend every regular or special meeting unless unavailable with prior notice being provided to the Chairperson of the Commission or Secretary. The Commission may excuse members if prior notice is given to the Chairperson and/or Secretary. In such an instance, the absence of a Commission member shall be recorded in the minutes, and be classified as being excused if prior notice has been given.
In the event that any Commissioner arrives at a meeting after the Commission determines that the Commissioner’s absence is unexcused, the Commissioner may give his or her reasons for being late, and the Commission may then rescind its prior action and find such absence to be excused, but otherwise, the late arrival will be deemed an unexcused absence.
After a Commissioner has accumulated three unexcused absences in any calendar year, and upon the occurrence of the next unexcused absence, the Commissioner will be deemed to be automatically removed from the Commission, and his or her office will be deemed vacated by operation of law.
The Signal Hill Municipal Code Sections 2.32.090(D), 2.36.070(D), and 2.80.052(D) states that a commissioner who misses any regular commission meeting due to an unexcused absence, shall not be entitled to receive that portion of their regular monthly salary for such meeting, except that if any additional regular or special meeting is held that month and the commissioner attends such meeting, then the commissioner shall be entitled to their regular monthly salary, without deduction.
Approved:
_________________________
Yvette E. Aguilar