AGENDA ITEM
TO:
DIVERSITY COALITION COMMITTEE
FROM:
YVETTE AGUILAR/ DEPUTY CITY MANAGER
DIRECTOR OF PARKS, RECREATION AND LIBRARY SERVICES
ALFA LOPEZ
ASSISTANT TO THE CITY MANAGER/ECONOMIC DEVELOPMENT MANAGER
SUBJECT:
title
CONSIDERATION TO CHANGE DCC MEETING DAY, TIME AND FREQUENCY
summary
Summary:
recommendation
The Diversity Coalition Committee (DCC) currently meets on the first Monday of each month at 6:00 PM. Committee members have expressed interest in evaluating alternative meeting days and times. Additionally, members have shown a desire to meet remotely; however, at this point in time, regular committee meetings must be held in person under current regulations in accordance with standard practice and is consistent with all other City committees, commissions, and City Council.
Staff reviewed the Citywide meeting schedule for standing committees, commissions, and City Council, and took into consideration days that would encounter the least amount of scheduling conflicts due to other City programs, services, and activities throughout the year. The DCC is encouraged to consider potential adjustments to the regular meeting schedule as follows:
• The second Wednesday of the month.
• The fourth Wednesday of the month.
• Another Monday within the month.
If the Committee determines that Wednesday is a better meeting day for the majority of the committee members, staff ask that the Committee also consider altering the start time of the meeting to 5:30 p.m., as the Signal Hill Public Library hours are 10:00 a.m. to 5:00 p.m.
The DCC Committee may also consider adjusting the meeting frequency from monthly to bi-monthly. While regular meetings must be held in person, shifting to a bi-monthly schedule would allow members to meet in the off months in any format, including remotely, offering more flexibility for ongoing work and alleviate the burden of meeting a quorum to make progress on the workplan. If the Committee determines an earlier start time, staff recommends maintaining the current meeting time limit of 1.75 hours max.
Recommendation:
Staff recommends the DCC:
1.) DCC members vote on meeting day of the week and time.
2.) DCC members vote on meeting frequency.
3.) Discuss a proposed date to present the DCC’s progress on the work plan to the City Council.
Attachments: none
body