AGENDA ITEM
TO: HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM: YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: ALISON DOBAY
PARKS, RECREATION AND LIBRARY SERVICES MANAGER
SUBJECT:
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HOMEOWNERS ASSOCIATION FACILITY USE UPDATE
summary
Summary:
Staff received applications for use of the Signal Hill Library Learning Center from Bixby Ridge Homeowners Association (Bixby Ridge HOA) and Promontory Westbluff Skyline Estates Homeowners Association (Promontory Westbluff HOA) to hold meetings on February 25, 2025 and March 25, 2025; and April 29, 2025 respectively.
In 2003, Discovery Well Park was dedicated in September, and the City Council subsequently approved recommendations by the Parks and Recreation Commission (Commission) to limit the usage of the new community center to residents only for the first year to allow for review of parking and facility usage issues but limited “no fee” HOA meetings to two per year, per group. The City Council also directed the Commission to review this after three months and recommend revisions as appropriate. The Commission has maintained the original recommendation from the City Council in place.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Receive and file.
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Background:
In 2003, the City Council approved Signal Hill homeowners associations to use City facilities two times per year, per group, without any fees, and directed the Parks and Recreation Commission to review the usage and parking to make recommendations as appropriate (Attachment A).
In the most recent version of the Parks, Recreation and Library Department policies from 2017, the policy states:
Signal Hill Home Owner Associations’ (HOA) and/or their Management Company’s rental fees, will be waived twice a calendar year, for their HOA meetings. Staff fees still apply and a refundable cash deposit must remain. (City Council action, July 8, 2003)
The Commission has maintained the original recommendation from the City Council in place.
Analysis:
The Bixby Ridge HOA submitted a request to use a City facility on January 28, 2025; which was received with less than the 15 business day requirement and not approved, per the City’s policy (Attachment B). The next requested date was February 25, 2025 and was the first ‘no fee reservation’ for the year (Attachment C). The second ‘no fee reservation’ was March 25, 2025.
The Promontory Westbluff HOA submitted an application on April 3, 2025 for use of a City facility on April 29, 2025. This is the first of two ‘no fee reservations’ for the year (Attachment C). To date, the Promontory Westbluff HOA has not submitted a request for a second ‘no fee reservation.’
The date and time of the requested meetings have been scheduled within the library’s operating hours, which do not require additional staffing to be scheduled. Additionally, the Learning Center remains set-up with tables and chairs for meetings and for general programs.
Approved:
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Yvette E. Aguilar
Attachments:
A. City Council Minutes from July 8, 2003
B. City of Signal Hill Policy 4.9A - Facility Use Permits - Indoor
C. Request from Bixby Ridge HOA
D. Request from Promontory Westbluff HOA