AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: THOMAS BEKELE
PUBLIC WORKS DIRECTOR/CITY ENGINEER
SUBJECT:
title
PUBLIC WORKS CONTRACT WITH GENTRY GENERAL ENGINEERING, INCORPORATED FOR THE FISCAL YEAR 2024-2025 SIDEWALK REPAIR PROJECT (PROJECT NO. 90.25007)
summary
Summary:
The City’s Sidewalk Maintenance Program establishes a proactive approach to repairing sidewalks that have deteriorated over time and ensure compliance with the latest Americans with Disabilities Act (ADA) guidelines. The Sidewalk Maintenance Program is designed to address and prevent trip and fall incidents on deteriorated sidewalks within the City’s right of way which are often caused by aging, ground settlements, and expansion of tree roots. The Sidewalk Maintenance Program is composed of three steps: (1) sidewalk inspections, (2) reporting entry via the GIS portal, and (3) repairing infrastructure through the City’s Annual Sidewalk Repair Project.
For Fiscal Year 2024-25, the Annual Sidewalk Repair Project includes the removal and replacement of approximately 3,200 square feet of sidewalk at various locations throughout the City. The City performs this work annually to improve the safe path of travel for pedestrians and is performed annually in accordance with its Sidewalk Inspection Program. Following a comprehensive and competitive bidding process, staff recommends awarding a contract to Gentry General Engineering, Incorporated for the construction of the Sidewalk Repair Project (Project No. 90.25007).
recommendation
Recommendation:
1. Authorize the City Manager to enter into a Public Works Contract with Gentry General Engineering, Incorporated, for construction of the Sidewalk Repair Project (Project No 90.25007), for a term of 30 working days a not-to-exceed contract amount of $49,413.00, and in a form approved by the City Attorney.
2. Authorize a project contingency of 10% ($4,941.30) and up to a 30-working day term extension to be utilized by the Public Works Director for additional scope of work to be performed on adjacent streets during construction.
body
Fiscal Impact:
The total estimated cost for this project is $49,413.00; staff is also requesting additional contingency funds for additional work totaling $4,941.30, increasing the proposed total contract value to $54,354.30. The total budget for the Fiscal Year 2024-25 Sidewalk Repair Project is $80,000, of which $50,000 is funded by Measure R (Fund 236), $30,000 is funded by SB1-RMRA (Fund 238).
Strategic Plan Objective:
Goal No. 4: Maintain and improve the City’s physical infrastructure, water system, and
recreational spaces.
Background:
The objective of the City’s Sidewalk Maintenance Program is to address sidewalks that have been damaged by tree root growth or ground settlements that have deteriorated over time. The Sidewalk Maintenance Program consists of conducting sidewalk inspections and generating a report that locates and prioritizes damaged sidewalk based on the degree of vertical displacement and the relative amount of foot traffic within the area. Subsequently, the report establishes a schedule for necessary sidewalk repairs, adhering to the guidelines outlined in the City’s sidewalk inspection policy.
Analysis:
This project involves the removal and replacement of approximately 3,201 square feet of concrete sidewalk, including the excavation of tree roots beneath the sidewalk. The removal areas cover up to 12 locations within the City, as shown in Exhibit “A-1.”.
Bid Circulation Process
On February 7, 2025, staff issued a Notice of Inviting Bids (NIB) for the Sidewalk Repair Project. The City posted the NIB at the following locations:
• PlanetBids via the City’s online portal
• City’s public notice locations as identified in Signal Hill Municipal Code Section 1.05.010.
The City notified eighty-one prospective bidders of the bid opportunity through PlanetBids and a total of twenty-seven prospective bidders downloaded the contract documents. The bids were due to the City on February 26, 2025, at 2:00 p.m.
Bid Opening and Contractor Selection
The City received the following bids for the Sidewalk Repair Project by the bid deadline:
|
Bidder |
Bid Amount |
|
Gentry General Engineering, Inc. |
$49,413.00 |
|
TVR Construction Engineering, LLC. |
$57,417.00 |
|
CT&T Concrete Paving, Inc. |
$58,658.42 |
|
Ruiz Concrete and Paving, Inc. |
$59,615.50 |
|
Asad Holdings LLC, DBA OrangeBlue |
$59,817.75 |
|
Hardy & Harper, Inc. |
$70,500.00 |
|
Carter Enterprises Group, Inc. |
$73,000.00 |
|
CJ Concrete Construction, Inc. |
$85,025.00 |
|
MAJ Engineering |
$95,824.00 |
|
TTS Engineering, Inc |
$95,977.00 |
|
Oric Engineering |
$138,560.00 |
Gentry General Engineering, Incorporated (Gentry) submitted an apparent low bid of $49,413.00, and submitted all required documents and bid bonds prior to the bid closing date and time. Staff conducted reference checks on the company’s listed projects in the Statement of Qualifications and verified that Gentry is properly licensed to perform the work under this contract. Gentry currently holds a Master Agreement with the City for Alley and Street Repairs, and staff is satisfied to date with the services provided by Gentry. Staff also reviewed the company’s bid documents, and found all documents were complete and in good order; as such, staff determined Gentry to be the lowest responsible, responsive bidder.
Next Steps:
Upon contract award, staff would issue a Notice to Proceed and begin coordinating with the contractor. Staff estimates that construction would begin in April 2025 with completion within the following 30 working days.
Reviewed for Fiscal Impact:
_________________________
Siamlu Cox
Attachment(s):
A. Agreement with Gentry General Engineering, Incorporated