AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: ALYSSA CHRISTENSON
MANAGEMENT ASSISTANT
SUBJECT:
title
UPDATES TO THE PARKS, RECREATION AND LIBRARY SERVICES DEPARTMENT GENERAL ADMINISTRATION STANDARD MANAGEMENT POLICIES 1.10 (REQUESTING SUPPORT FROM SIGNAL HILL POLICE DEPARTMENT), 1.13 (TECHNOLOGY IN THE WORKPLACE POLICIES & PROCEDURES); 1.15 (PARKS, RECREATION AND LIBRARY SERVICES DONATION & GIFT POLICY).
summary
Summary:
To set forth in writing the updated Parks, Recreation and Library Services Department General Administration Standard Management Policies (SMPs) 1.10, 1.13 and 1.15 to reflect accurate and up to date departmental information and procedures related to the Requesting Support from the Signal Hill Police Department (1.10), Technology in the Workplace Policies & Procedures (1.13), as well as Parks, Recreation and Library Services Department Donation & Gift Policy (1.15).
It has been more than a decade since these specific policies were edited, and thus various edits have been made to each of these to bring the language, procedures, as well as staffing pattern and responsibilities current. One correction that has been made across each of these policies is updating the department name from “Community Services” to “Parks, Recreation and Library Services.”
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Receive and file.
body
Background and Analysis:
The Parks, Recreation and Library Services Department has an existing set of policies and procedures that provide a systematic approach to conduct department business. Staff reviewed the existing Policies and identified that they need to be updated to provide clarification and match current operating procedures.
Below is a summary of the policies as of July 24, 2025 and the recommendations set forth by staff.
Analysis:
As discussed throughout this report, the purpose of introducing various updates to the Parks, Recreation and Library Services Department SMPs is to bring current the written documentation reflecting the Department’s current facility, management and customer service policies and procedures, as well as reflecting the most up-to-date reporting structure and staffing pattern. Many of these documented procedures are already taking place, despite the out of date documentation.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Requesting Support from the Police Signal Hill Department
B. Technology in the Workplace Policies & Procedures
C. Parks, Recreation and Library Services Donation and Gift - Policy
D. Incident Notification Report
E. Electronic Communication Devices Use Policy - City Policy & Procedure
F. Internet Usage - City Policy & Procedure
G. Electronic Mail Policy - City Policy & Procedure
H. Social Media - City Policy & Procedure
I. Multi-Factor Authentication - City Policy & Procedure
J. City of Signal Hill Policy Gifts & Gratuities - City Policy & Procedure