AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: MARTHA BAEZ
RECREATION COORDINATOR
SUBJECT:
title
FEE WAIVER REQUEST FROM THE FRIENDS OF SIGNAL HILL LIBRARY FOR MEMBERSHIP MEETINGS FROM JANUARY THROUGH MAY 2026
summary
Summary:
The Parks and Recreation Commission will consider a waiver request from the Friends of Signal Hill Library (FOSHL), for facility fees to hold membership meetings on January 13, March 10, May 12 in 2026 from 5:00 p.m. to 7:00 p.m., at the Signal Hill Public Library Learning Center (Learning Center).
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Staff recommends the Parks and Recreation Commission approve the request submitted by FOSHL to waive facility fees for use of the Learning Center for its membership meetings on January 13, 2026, March 10, 2026 and May 12, 2026.
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Fiscal Impact:
Staff estimate that the cost of the facility use fees is approximately $504.00.
Background:
The FOSHL organization requested a waiver for the City of Signal Hill Policy 4.16, Waiver of Fees for City Facilities. The FOSHL organization plans to hold its general membership meetings on the dates and times previously listed at the Learning Center. FOSHL submitted an Application for Use of Indoor Facility (Attachment A).
FOSHL is a non-profit organization located in Signal Hill whose purpose and mission statement are to build and maintain an association of persons interested in the library, its services, facilities, and needs, and to develop supplemental funding to assist in promoting the use and enjoyment of the library by the local community.
Analysis:
In accordance with the City’s policies granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities (Attachment B). The Waiver Policy requires the Parks and Recreation Commission to make the following findings before granting approval:
1. The group is currently registered as a non-profit organization with the California Secretary of State.
2. The group is considered “in good standing” with the City.
3. The event or activity proposed directly benefits the residents of Signal Hill.
4. The group is domiciled within Signal Hill.
5. The group has a membership of at least 51% Signal Hill residents or 51% Signal Hill business employees.
Staff have reviewed the criteria identified in the Waiver Policy and confirmed that FOSHL meets the requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities.
Staff estimates the total cost of the proposed fee waiver to be $504.00 of facility use fees for the membership meetings at the Learning Center. A separate request for a facility and staffing fee waiver for FOSHL to hold a spring book sale will be taken to the City Council for consideration at an upcoming meeting. The following table details the Facility Fee Description, Hourly Rate, and totals for each category:
Staff recommends the Parks and Recreation Commission approve the fee waiver request for FOSHL membership meetings on January 13, March 10, May 12 in 2026 from 5:00 p.m. to 7:00 p.m. The dates and times of the proposed meetings are scheduled during the Library’s regular operating hours.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Application and Letter
B. Waiver of Fees Policy