AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION & LIBRARY SERVICES DIRECTOR
SUBJECT:
title
FEE WAIVER REQUEST FOR PROMONTORY WESTBLUFF SKYLINE ESTATES HOMEOWNERS ASSOCIATION FACILITY USE
summary
Summary:
The Parks and Recreation Commission will consider a waiver request from the Promontory Westbluff Skyline Estates Homeowners Association (Promontory HOA) for facility fees to hold board of director’s meetings at the Signal Hill Public Library Learning Center on Tuesdays, October 21, and December 16, 2025, from 5:30 p.m. to 7:30 p.m. The Signal Hill Public Library Learning Center is available for the requested dates. The Promontory HOA utilized the two “no fee” meetings on April 29 and June 26, 2025, and request consideration of a fee waiver for their board of director’s meetings at this time.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Staff recommends the Parks and Recreation Commission consider the Promontory HOA request to waive facility fees for the use of the Library Learning Center.
body
Fiscal Impact:
The total free waiver request totals $360.00 for the waiver of facility use.
Background:
In September 2003, the City Council dedicated Discovery Well Park and approved Signal Hill HOAs to reserve the space at no charge two times per year, per HOA group. The Promontory HOA utilized the two “no fee” meetings on April 29, 2025, and June 26, 2025, and request additional consideration of a fee waiver for their board of director’s meetings at the Signal Hill Public Library Learning Center. (Attachment A).
In the most recent version of the Parks, Recreation and Library Services Department policies from 2017, the policy states:
Signal Hill Home Owner Associations’ (HOA) and/or their Management Company’s rental fees, will be waived twice a calendar year, for their HOA meetings. Staff fees still apply and a refundable cash deposit must remain. (City Council action, July 8, 2003)
To date, the original recommendation from the City Council remains in place.
Analysis:
The Promontory HOA submitted a request for use of a City facility on October 21, and December 16, 2025 from 5:30 p.m. to 7:30 p.m. and proof of their Non-Profit Status (Attachment B). Staff recommends using the Library Learning Center at the Signal Hill Public Library as an appropriate meeting space. The dates and times of the requested meetings are scheduled within the library’s operating hours, which do not require additional staffing to be scheduled. Additionally, the Learning Center remains set-up with tables and chairs for meetings and for general programs.
The Promontory Westbluff Skyline Estates HOA used two “no fee” meetings on April 29 and June 26, 2025, per City Council approval in 2003. In accordance with the City’s policies granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established.
In accordance with the City’s policies granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for Facilities (Attachment C). The Waiver Policy requires the Commission to make the following findings prior to granting approval:
1. The group is currently registered as a non-profit organization with the California Secretary of State.
2. The group is considered “in good standing” with the City.
3. The event or activity proposed directly benefits the residents of Signal Hill.
4. The group is domiciled within Signal Hill.
5. The group has a membership of at least 51% Signal Hill residents or 51% Signal Hill business employees.
Staff estimates the total cost of the proposed fee waiver to be $360.00 of facility use fees. The following table details the Facility Fee Description, Hourly Rate, and totals for each category:
The Promontory HOA’s request meets the criteria of the City’s adopted Fee Waiver Policy; therefore, staff recommends that the Parks and Recreation Commission approve the proposed fee waiver.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. City Council Minutes from July 8, 2003
B. Request & Proof of Non-Profit Status
C. Waiver of Fees Policy