AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
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RESOLUTION DECLARING FINAL ACCEPTANCE OF THE PALM DRIVE PAVEMENT REHABILITATION PROJECT FROM OBISPO AVENUE TO E. WILLOW STREET (PROJECT NO. 90.24003) PURSUANT TO THE PUBLIC WORKS CONTRACT WITH HARDY & HARPER INC.
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Summary:
Hardy & Harper Incorporated (H&H) completed the work for the Palm Drive Pavement Rehabilitation Project, from Obispo Avenue to East Willow Street (Project No. 90.24003) (Project) to the satisfaction of the Public Works Department and in accordance with the project plans and specifications. Staff recommends the City Council adopt a resolution declaring final acceptance of the work performed by H&H and issuance of final payment.
recommendation
Strategic Plan Goal(s):
Goal No. 4 Infrastructure: Maintain and improve the City’s physical infrastructure, water system, and recreational spaces.
Recommendation:
Adopt a resolution, entitled:
A RESOLUTION OF THE CITY OF SIGNAL HILL, CALIFORNIA, DECLARING WORK TO BE COMPLETED IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS FOR THE PALM DRIVE PAVEMENT REHABILITATION PROJECT FROM OBISPO AVENUE TO EAST WILLOW STREET (PROJECT NO. 90.24003), IN ACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN HARDY & HARPER INCORPORATED AND THE CITY OF SIGNAL HILL
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Fiscal Impact:
The Capital Improvement Project Budget for Pavement Management Program for the Fiscal Year (FY) 2023-24 is $1,305,311 (Project# 90.24003). The contract award amount for the Palm Drive Pavement Rehabilitation Project was $774,000 plus a 10% contingency of $77,400 authorized by the City Council, for a total project cost of $851,400.
The final amount of the contract with H&H was $743,978.70, inclusive of change orders approved by the Public Works Director, due to unforeseen soil conditions during construction and balancing of all actual construction quantities. This represents a budget savings of $107,421.30 from the original project budget.
The project utilized the FY 2023-24 Pavement Management Program (PMP) Budget consisting of funding sources including: Measure R (County), Measure M, Proposition C, and the Road Maintenance and Rehabilitation Act (RMRA) funds. The expenditures for this Project prioritized the allocation to utilize Measure R, Measure M, and Proposition C funds, consistent with expenditure deadlines. The table below shows a budget breakdown of the total FY 2023-24 Pavement Management Budget, with actuals and encumbrances inclusive of the subject Project.
*Amounts in this column include this contract as well as previous pavement projects completed in FY 2023-24, on-call professional inspection and material testing services, and the Palm Drive Pavement Rehabilitation Project.
Background and Analysis:
On July 11, 2023, the City Council approved a Public Works contract with H&H for the Project, with a term of fifty (50) working days, a not-to-exceed contract amount of $774,000, plus a contingency of $77,400, consistent with the City’s Purchasing and Contracting Guidelines.
The Project included approximately 49,700 square feet of asphalt pavement repair employing a combination of reconstruction and grind/overlay strategies, and removal and replacement of approximately 600 square feet of damaged sidewalk and driveways. The Project also included ADA access ramp upgrades, removal and replacement of curb and gutter, and restoration of traffic striping and markings.
H&H completed the Project in conformance with the plans and specifications upon acceptance of the work and a final inspection was conducted on October 19, 2023. H&H completed the contract closeout of the Project, including approval of the final quantities. Based on the contractor’s successful completion of the project to the City’s satisfaction, staff is recommending adoption of the proposed Resolution declaring final acceptance of the project.
Reviewed for Fiscal Impact:
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Sharon del Rosario
Attachment:
A. Resolution