AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: ALYSSA CHRISTENSON
MANAGEMENT ASSISTANT
SUBJECT:
title
UPDATES TO THE PARKS, RECREATION & LIBRARY SERVICES OPERATIONS STANDARD MANAGEMENT POLICIES 4.9 (FACILITY USE PERMITS), 4.9A (FACILITY USE PERMITS - INDOOR), 4.9B (FACILITY USE PERMITS - OUTDOOR), 4.16 (REQUEST FOR MODIFIED FEE OR FEE WAIVER REQUEST FOR USE OF FACILITIES).
summary
Summary:
To set forth in writing the updated Parks, Recreation and Library Services Department operations standard management policies 4.9, 4.9A, 4.9B and 4.16 to reflect accurate and up to date departmental information and procedures related to the Facility Use Permits (4.9), Facility Use Permits - Indoors (4.9A), Facility Use Permits - Outdoors (4.9B) as well as Request for Modified Fees or Fee Waiver Request for Use of City Facilities (4.16).
It has been more than a decade since these specific policies were edited, and thus various edits have been made to each of these to bring the language, procedures, as well as staffing pattern and responsibilities current. One correction that has been made across each of these policies is updating the department name from “Community Services” to “Parks, Recreation and Library Services.”
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Receive and file.
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Background and Analysis:
The Parks, Recreation and Library Services Department has an existing set of policies and procedures that provide a systematic approach to conduct department business. Staff reviewed the existing Policies and identified that they need to be updated to provide clarification and match current operating procedures.
Below is a summary of the policies as of June 10, 2026 and the recommendations set forth by staff.
Analysis:
As discussed throughout this report, the purpose of introducing various updates to the Parks, Recreation and Library Services Department SMPs is to bring current the written documentation reflecting the Department’s current facility, management and customer service policies and procedures, as well as reflecting the most up-to-date reporting structure and staffing pattern. Many of these documented procedures are already taking place, despite the out of date documentation.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Facility Use Permits (Policy 4.9)
B. Request for Modified Fees or Fee Waiver Request for Use of City Facilities (Policy 4.16)