AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: MARTHA BAEZ
RECREATION COORDINATOR
SUBJECT:
title
FEE WAIVER REQUEST FOR LONG BEACH UNIFIED SCHOOL DISTRICT FACILITY USE
summary
Summary:
The Parks and Recreation Commission will consider a waiver request from the Long Beach Unified School District (LBUSD) for facility fees to hold a Cross Country Meet at Discovery Well Park and use Picnic Shelter No. 1 and Picnic Shelter No. 2 on Tuesday, October 14, 2025 from 12:00 p.m. to 6:00 p.m.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Staff recommend the Parks and Recreation Commission review and consider the LBUSD request to waive facility fees for the use of Discovery Well Park Picnic Shelter No. 1 and Picnic Shelter No. 2.
body
Fiscal Impact:
Staff estimate that the cost of facility use fees are approximately $254.
Background:
The LBUSD submitted a request for a waiver of fees based on the City of Signal Hill Policy 4.16, Waiver of Fees for City Facilities. The LBUSD plans to hold their annual Cross Country Meet on Tuesday, October 14, 2025. The event will take place from 12:00 p.m. to 6:00 p.m. The LBUSD submitted an application for Use of Outdoor City Facilities to hold an all-league cross country meet for high school participants throughout the Moore League (Attachment A).
LBUSD has worked with the City of Signal Hill for more than 10 years to coordinate this event which includes Signal Hill students. LBUSD staff contacted the Bixby Ridge Homeowners Association (HOA) and Signal Hill Petroleum (SHP) to request approval for use of their spaces, as the specified course encompasses use of private trails and property. Both the HOA and SHP have approved the use of their spaces (Attachment B).
Analysis:
LBUSD proposed to host this event at Discovery Well Park and will utilize a portion of the open grass area. The proposed route for the cross-country runners will traverse on land owned by Signal Hill Petroleum and trails within the HOAs that parallels Panorama Drive.
LBUSD staff estimate that approximately 50 adults and 200 minors will be in attendance throughout the duration of the four-hour event. Seven local high schools make up the Moore League including: Cabrillo High School; Jordan High School; Lakewood High School; Millikan High School; Polytechnic High School; Wilson High School; and Compton High School. The local high schools in the Moore League serve Signal Hill students. LBUSD is requesting that fees for their requested use be waived.
In accordance with the City’s policies granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established by the City of Signal Hill Policy 4.16 – Waiver of Fees for Facilities (Attachment C). The Waiver Policy requires the Commission to make the following findings prior to granting approval:
1. The group is currently registered as a non-profit organization with the California Secretary of State.
2. The group is considered “in good standing” with the City.
3. The event or activity proposed directly benefits the residents of Signal Hill.
4. The group is domiciled within Signal Hill.
5. The group has a membership of at least 51% Signal Hill residents or 51% Signal Hill business employees.
While LBUSD does not meet all of the aforementioned requirements, in the past the City and LBUSD have had a joint use agreement in place and are currently in the process of updating the agreement. Additionally, the LBUSD serves Signal Hill residents for secondary education, and the proposed event includes Signal Hill students.
Staff estimates the total cost of the proposed fee waiver to be $254 of facility use fees. The following table details the Facility Fee Description, Hourly Rate, Staff Hours, and totals for each category:
|
FACILITY/FEE DESCRIPTION |
RATE |
HOURS |
SUBTOTAL |
|
Tuesday, October 14, 2025, 12:00 p.m. to 6:00 p.m. |
|
|
|
|
Discovery Well Park Picnic Shelter #1, Non-Resident Rate |
$109 |
Flat Rate |
$109 |
|
Discovery Well Park Picnic Shelter #2, Non-Resident Rate |
$109 |
Flat Rate |
$109 |
|
SUBTOTAL |
|
|
$218 |
|
Application Fee |
$36 |
|
|
|
SUBTOTAL |
|
|
$36 |
|
GRAND TOTAL |
$254 |
Staff recommend the Commission review and consider the approval of the fee waiver as requested, and allow for the use of Picnic Shelter No. 1 and Picnic Shelter No. 2 on Tuesday, October 14, 2025, from 12:00 p.m. to 6:00 p.m.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Application and Map
B. Approval Documentation
C. Waiver of Fees Policy