AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: MARTHA BAEZ
RECREATION COORDINATOR
SUBJECT:
title
FEE WAIVER REQUEST FOR SIGNAL HILL HISTORICAL SOCIETY BOARD MEETINGS IN MARCH AND MAY 2026
summary
Summary:
The Parks and Recreation Commission will consider a waiver request from the Signal Hill Historical Society (SHHS), for facility fees to hold board meetings on Thursday, March 12, 2026 and Thursday, May 14, 2026 from 5:30 p.m. to 7:30 p.m., at the Signal Hill Public Library Learning Center (Learning Center).
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Staff recommends the Parks and Recreation Commission approve the request submitted by SHHS for a waiver of facility fees for use of to use the Learning Center for its board meetings on March 12, 2026 and May 14, 2026.
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Fiscal Impact:
Staff estimates that the cost of the facility use fees is approximately $360.00.
Background:
The SHHS organization requested a waiver for the City of Signal Hill Policy 4.16, Waiver of Fees for City Facilities. SHHS plans to hold its board meetings at the Learning Center. SHHS submitted an Application for Use of Indoor Facility (Attachment A).
SHHS is a non-profit organization located in Signal Hill whose purpose and mission is to serve the residents of Signal Hill, preserve the history of the City, and educate residents about the past.
Analysis:
In accordance with the City’s policies granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities (Attachment B). The Waiver Policy governing fee waivers requires the Parks and Recreation Commission to make the following findings before granting approval:
1. The group is currently registered as a non-profit organization with the California Secretary of State.
2. The group is considered “in good standing” with the City.
3. The event or activity proposed directly benefits the residents of Signal Hill.
4. The group is domiciled within Signal Hill.
5. The group has a membership of at least 51% Signal Hill residents or 51% Signal Hill business employees.
Staff have reviewed the criteria identified in the Waiver Policy and confirmed that SHHS meets the requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities.
Staff estimates the total cost of the proposed fee waiver to be $360.00 of facility use fees. The following table details the Facility Fee Description, Hourly Rate, and totals for each category:
Staff recommends the Parks and Recreation Commission approve the fee waiver request for SHHS board meetings on March 12, 2026 and May 14, 2026, from 5:30 p.m. to 7:30 p.m. The dates and times of the proposed meetings are scheduled during the Library’s regular operating hours.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Application and Letter
B. Waiver of Fees Policy