AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: GABINO C. LUNA
PUBLIC WORKS DIRECTOR
SUBJECT:
title
VEHICLE BUDGET CARRYOVER
summary
Summary:
Staff recommends that the City Council adopt a resolution authorizing the carryover of Vehicle Replacement Fund’s unspent appropriations from Fiscal Year 2025-26 to Fiscal Year 2026-27. The recommended action allows the City to purchase vehicles not received prior to the end of Fiscal Year 2025-26
Strategic Plan Goals:
Goal No. 2 Community Safety: Maintain community safety by supporting public safety services and increasing emergency preparedness.
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of city services.
recommendation
Recommendation:
Adopt a Resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA, AMENDING THE ADOPTED BUDGET AND AUTHORIZING BUDGET APPROPRIATIONS FOR FISCAL YEAR 2026-27.
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Fiscal Impact:
The City Council previously authorized the replacement of vehicles and equipment and appropriated funding as part of Fiscal Year 2025-26 budget from the Internal Service Fund - Vehicle Replacement in account 601-40-5842 Vehicles & Large Equipment.
Staff recommends approval of a $417,020 budget carryover appropriation from Fiscal Year 2025-26 to Fiscal Year 2026-27 to complete the acquisition of the previously authorized vehicles and equipment. The carryover provides for funding for executed purchase orders and services initiated during Fiscal Year 2025-26 that remain in progress due to production, delivery, or upfitting delays. Staff has provided an equipment schedule below for the City Council’s reference.
Table 1 - Vehicles and Equipment Schedule
|
Department |
Vehicle |
Status |
Carryover Amount |
|
Public Works |
Vehicle #51808 - Replacement Heavy Duty Vehicle |
Purchase Order Issued FY 25-26 - |
$182,397 |
|
Public Works |
Vehicle #60208 - Replacement Heavy Duty Vehicle |
Purchase Order Issued FY 25-26-Delivery Status (ETA 1-2 months) |
$146,623 |
|
Police |
Vehicle #72520 - Replacement Patrol Vehicle - Upfitting Remaining |
Upfit on Schedule - October 2026 |
$39,000 |
|
Police |
Vehicle #72620 - Replacement Patrol Vehicle - Upfitting Remaining |
Upfit on Schedule - October 2026 |
$39,000 |
|
Public Works |
1980 Trailer (Water Division Equipment - Emergency Response) |
Manufacturer Selection Finalized - Pending Delivery (September 2026) |
$10,000 |
|
Total |
|
$417,020 |
|
|
Budget Remaining FY 2025-26 |
$417,176 |
Background and Analysis:
As part of the Fiscal Year 2025-26 Year 2 Replacement Program, staff initiated the procurement of four replacement vehicles and one trailer during Fiscal Year 2025-26. Due to extended manufacturing lead times, delivery schedules, vendor scheduling conflicts, and upfitting requirements, the acquisitions could not be completed before the close of the fiscal year.
As of August 11, 2026, one heavy-duty vehicle is ready for delivery, while the remaining heavy-duty vehicle and trailer are anticipated to be delivered in the upcoming months. Two Police patrol vehicles have been received and inspected. The remaining budget of $39,000 for each vehicle is still needed to complete the upfitting. These vehicles are scheduled to be upfitted by October 2026.
Approval of the requested budget carryover would allow staff to complete the acquisition and preparation of these previously approved assets. These vehicles and equipment are necessary to maintain reliable, safe, and operational vehicles and equipment to support essential public services operations. Staff prepared a budget resolution to appropriate the Fiscal Year 2025-26 carryover funding into the Fiscal Year 2026-27 budget to complete these acquisitions (Attachment A).
_________________________
Siamlu Cox
Attachments:
A. Budget Resolution
B. Budget Adjustment Status Report