AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: MARTHA BAEZ
SENIOR RECREATION SPECIALIST
SUBJECT:
title
FEE WAIVER REQUEST FOR FRIENDS OF SIGNAL HILL LIBRARY BOARD MEETINGS IN 2025
summary
Summary:
The Friends of Signal Hill Library (FOSHL), a Signal Hill based non-profit, submitted a fee waiver request for the use of the Signal Hill Public Library Learning Center (Learning Center) on the second Tuesday of every other month in 2025 from 5:00 p.m. to 7:00 p.m.
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Approve the FOSHL request for a waiver of fees to use the Learning Center on the second Tuesday of every other month in 2025 from 5:00 p.m. to 7:00 p.m.
body
Fiscal Impact:
The request totals $1,128.00 for the waiver of facility use.
Background:
Staff received a request from FOSHL to hold their 2025 board meetings in the Signal Hill Public Library Learning Center on the second Tuesday of every other month from 5:00 p.m. to 7:00 p.m. (Attachment A).
FOSHL is a non-profit organization located in Signal Hill whose purpose and mission statement are to build and maintain an association of persons interested in the library, its services, facilities and needs, and to develop supplemental funding to assist in promoting the use and enjoyment of the library by the local community.
Staff recommend fees be waived for the FOSHL meeting on the second Tuesday of the second month on January 14; March 11; May 13; July 8; September 9; and November 18 (moved due to the November 11 Veterans Day Holiday), from 5:00 p.m. to 7:00 p.m. The date and time of the proposed meeting is scheduled within the library’s operating hours, which would not require additional staffing to be scheduled. Additionally, the Learning Center remains set-up with tables and chairs for meetings or general programs.
Analysis:
The dates and times of the proposed board meetings are scheduled during the Signal Hill Public Library’s regular operating hours, which would not require additional staffing support. Additionally, the Learning Center set-up of tables and chairs for the City’s general programs remains the same for the proposed FOSHL meetings.
City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities (Waiver Policy), provides for a waiver process regarding facility fees (Attachment B). The Waiver Policy governing fee waivers allows for the Parks and Recreation Commission to waive fees based on the following general use requirements:
a) The applicant must be a Signal Hill resident. Applicant must provide proof of residency.
b) The individual or organization must have nonprofit status with the Internal Revenue Service (IRS). Applicant must provide proof of non-profit status issued by the IRS.
c) The organization’s primary focus must be on serving the residents of Signal Hill. The organization must provide proof of such service by way of programs, services, or activities offered to the community.
d) The organization’s voting board must be comprised of at least 51% Signal Hill residents.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Application and Letter
B. Waiver of Fees Policy