AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY: MARTHA BAEZ
RECREATION COORDINATOR
SUBJECT:
title
FEE WAIVER REQUEST FROM THE ROTARY CLUB OF SIGNAL HILL FOR MEMBERSHIP MEETINGS FROM DECEMBER 2025 THROUGH JUNE 2026
summary
Summary:
The Parks and Recreation Commission will consider a waiver request from the Rotary Club of Signal Hill to hold membership meetings on December 11, 2025; February 12, 2026; April 9, 2026; and June 11, 2026 from 6:00 p.m. to 7:00 p.m. at the Signal Hill Public Library Learning Center (Learning Center).
Strategic Plan Goal(s):
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Staff recommends the Parks and Recreation Commission approve the request submitted by Rotary Club of Signal Hill for a waiver of facility fees for use of the Learning Center for its membership meetings on December 11, 2025; February 12, 2026; April 9, 2026; and June 11, 2026.
body
Fiscal Impact:
Staff estimates that the total cost of the facility fees is approximately $360.00.
Background:
The Rotary Club of Signal Hill requested a waiver for the City of Signal Hill Policy 4.16, Waiver of Fees for City Facilities. The Rotary Club of Signal Hill plans to hold its membership meetings at the Learning Center. The Rotary Club of Signal Hill submitted an Application for Use of Indoor Facility (Attachment A).
The Rotary Club of Signal Hill is a non-profit based in Signal Hill and serving the Signal Hill Community. The mission is to provide service to others, promote integrity, and advance world understanding, goodwill, and peace through the fellowship of business, professional, and community leaders.
The club has been active in Signal Hill for 61 years and supported the following services in the past: Senior Food Distribution Program, Active Adult Senior Bingo Luncheons, and provided free educational workshops to the community.
Analysis:
In accordance with the City’s policies granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities (Attachment B). The Waiver Policy governing fee waivers requires the Parks and Recreation Commission to make the following findings before granting approval:
1. The group is currently registered as a non-profit organization with the California Secretary of State.
2. The group is considered “in good standing” with the City.
3. The event or activity proposed directly benefits the residents of Signal Hill.
4. The group is domiciled within Signal Hill.
5. The group has a membership of at least 51% Signal Hill residents or 51% Signal Hill business employees.
Staff have reviewed the criteria identified in the Fee Waiver Policy and confirmed that Rotary Club of Signal Hill meets the requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities.
Staff estimates the total cost of the proposed fee waiver to be $360.00 of facility use fees. The following table details the Facility Fee Description, Hourly Rate, and totals for each category:
Staff recommends the Parks and Recreation Commission approve the fee waiver request for the Rotary Club of Signal Hill to hold membership meetings at the Learning Center on December 11, 2025; February 12, 2026; April 9, 2026; and June 11, 2026 from 6:00 p.m. to 7:00 p.m.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. Application and Letter
B. Waiver of Fees Policy