AGENDA ITEM
TO:
HONORABLE CHAIR
AND MEMBERS OF THE PARKS AND RECREATION COMMISSION
FROM:
YVETTE E. AGUILAR
DEPUTY CITY MANAGER/PARKS, RECREATION AND LIBRARY SERVICES DIRECTOR
BY:
MARTHA BAEZ
RECREATION COORDINATOR
SUBJECT:
title
FEE WAIVER REQUEST FROM PROMONTORY WESTBLUFF SKYLINE ESTATES HOMEOWNERS ASSOCIATION FOR FACILITY USE ON JUNE 18, 2026
summary
Summary:
The Parks and Recreation Commission will consider a waiver request from Promontory Westbluff Skyline Estates Homeowners Association (Promontory HOA), for facility fees to hold a board of director’s meeting on Thursday, June 18, 2026, from 5:30 p.m. to 7:30 p.m. at the Signal Hill Public Library Learning Center.
Strategic Plan Goal(s):
Goal No. 5 Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
recommendation
Recommendation:
Staff recommends the Parks and Recreation Commission consider the request submitted by Promontory HOA request to waive facility fees for the use of the Library Learning Center for its board meeting on Thursday, June 18, 2026.
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Fiscal Impact:
Staff estimate that the cost of the facility use fees is approximately $180.00.
Background:
In September 2003, the City Council dedicated Discovery Well Park and approved Signal Hill HOAs to reserve the space at no charge two times per year, per HOA group as listed in the City Council minutes from July 8, 2003 (Attachment A). To date, the original recommendation from the City Council remains in place in the most recent version of the Parks, Recreation and Library Services Department policies from 2017:
“Signal Hill Home Owner Associations’ (HOA) and/or their Management Company’s rental fees, will be waived twice a calendar year, for their HOA meetings. Staff fees still apply and a refundable cash deposit must remain.”
The Promontory HOA utilized their two “no fee” meetings on February 17, 2026, and April 23, 2026, and request additional consideration of a fee waiver for their board of director’s meeting at the Signal Hill Public Library Learning Center. Promontory HOA submitted a letter of intent, an Application for Use of Indoor Facility and proof of Non-Profit status (Attachment B).
Analysis:
In accordance with the City’s policy granting fee waivers for City facilities, the applicant must submit a waiver request and meet the general requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for Facilities (Attachment
C). The Waiver Policy requires the Commission to make the following findings prior to granting approval:
1. The group is currently registered as a non-profit organization with the California Secretary of State.
2. The group is considered “in good standing” with the City.
3. The event or activity proposed directly benefits the residents of Signal Hill.
4. The group is domiciled within Signal Hill.
5. The group has a membership of at least 51% Signal Hill residents or 51% Signal Hill business employees.
Staff have reviewed the criteria identified in the Waiver Policy and confirmed that Promontory HOA meets the requirements and criteria established by the City of Signal Hill Policy 4.16 - Waiver of Fees for City Facilities.
Staff estimates the total cost of the proposed fee waiver to be $180.00 of facility use fees. The following table details the Facility Fee Description, Hourly Rate, and totals for each category:
Staff recommends the Parks and Recreation Commission consider the fee waiver request for Promontory HOA board meeting on Thursday, June 18, 2026, from 5:30 p.m. to 7:30 p.m. at the Signal Hill Public Library Learning Center. The dates and times of the proposed meetings are scheduled during the Library’s regular operating hours and do not necessitate additional staff hours for the rental of the room.
Approved:
_________________________
Yvette E. Aguilar
Attachments:
A. City Council Minutes from July 8, 2003
B. Letter, Application & Proof of Non-Profit Status
C. Waiver of Fees Policy