AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
title
RESOLUTION DECLARING FINAL ACCEPTANCE OF THE FUEL STATION CANOPY REPLACEMENT PROJECT PURSUANT TO THE PUBLIC WORKS CONTRACT WITH VICON ENTERPRISE INCORPORATED
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Summary:
The fuel station canopy located at the Public Works Yard, 2175 28th Street, was originally constructed in 1982; the canopy had reached its maximum useful life and needed replacement. Fuel dispensing stations are required to have a canopy in accordance with California Fire Code 406.7.2 and for general compliance with the State Water Resource Control regulations for purposes of accidental discharge of fuel and automotive fluids into the stormwater runoff. Vicon Enterprise Incorporated (Vicon) completed work for the Fuel Canopy Replacement Project (Project No. 90.17015) to the satisfaction of the Public Works Department and in accordance with the project specifications. Staff recommends the City Council adopt a resolution declaring final acceptance of the work performed by Vicon.
Strategic Plan Goal(s):
Goal No. 4 Infrastructure: Maintain and improve the City’s physical infrastructure, water system, and recreational spaces.
recommendation
Recommendation:
Adopt a resolution, entitled:
A RESOLUTION OF THE CITY OF SIGNAL HILL, CALIFORNIA, DECLARING WORK TO BE COMPLETED IN CONFORMANCE WITH THE PLAN SPECIFICATIONS FOR THE FUEL CANOPY REPLACEMENT PROJECT (PROJECT NO. 90.17015), IN ACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN VICON ENTERPRISE INCORPORATED AND THE CITY OF SIGNAL HILL
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Fiscal Impact:
The Fuel Canopy Replacement Project utilized funds from the FY 2023-24 Capital Improvement Budget; the City’s total adopted budget for this project was $663,304. The City Council approved the construction phase of this Project for a total contract amount of $445,000 and a contingency of $44,500 for total contract amount of $489,500. The final cost for the construction of this project totaled $443,887.87. The table below indicates the estimated budget savings.
Background and Analysis:
On November 14, 2023, the City Council approved a Public Works contract with Vicon for the Project. The contract term was ninety (90) working days, for a not-to-exceed contract amount of $445,000 plus a 10% contingency of $44,500, consistent with the City’s Purchasing and Contracting Guidelines
The scope of work for this project included the following:
• Demolition of the existing canopy
• Installation of a new 30’ X 30’ steel canopy
• Removal and reconstruction of the new fuel island
• Installation of new electrical system and conduits for possible future integration of solar panels
The final contract amount, and final quantities approved by the Public Works Director during construction, totaled $443,887.87. Vicon completed the Project in conformance with the City’s specifications, including approval of final quantities. The City completed its final inspection on Monday, July 29, 2024. Vicon completed the contract closeout, including approval of the final quantities. Based on the contractor’s successful completion of the project specifications, staff recommends adopting the proposed Resolution to declare final acceptance of the Project.
Reviewed for Fiscal Impact:
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Sharon del Rosario
Attachment:
A. Resolution