AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: SHARON DEL ROSARIO
ADMINISTRATIVE SERVICES OFFICER/FINANCE DIRECTOR
SUBJECT:
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CONTRACT AMENDMENT REGISTER DATED AUGUST 27, 2024
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Summary:
The Contract Amendment Register is a listing of proposed contract amendments and project change orders eligible for streamlined processing based upon the following criteria as documented in the City’s Purchasing Policy:
• The City Council authorized funds with the adopted fiscal year Operating Budget;
• Staff are satisfied with the goods/services received to date; and
• The City Manager reviewed and approved each amendment for streamlined processing.
Staff is presenting one contract amendment for City Council consideration as follows:
1) Michael Baker International, Inc. (MBI): This consultant provides support for various Community Development Block Grant (CDBG) and Permanent Local Housing Allocation (PLHA) programs. The proposed amendment would formalize a contract 180-day discretionary term extension (Attachment B.2) which was agreed upon by the City and MBI and approved as to form by the City Attorney on June 27, 2024. The proposed Second Amendment would extend the term for an additional six months through June 30, 2025, and increase the contract not-to-exceed contract amount to $110,000.
Strategic Plan Goal(s):
Goal No.1 Financial Stability: Ensure the City’s long-term financial stability and resilience.
recommendation
Recommendation:
Authorize the Contract Amendment Register dated August 27, 2024.
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Fiscal Impact:
The City Council has authorized funding as part of the adopted FY 2024-2025 and FY 2025-2026 Operating Budgets related to the proposed contract amendments.
Attachments:
A. Contract Amendment Register
B. Michael Baker International, Inc. - Second Amendment and 180 Day Discretionary Term Extension Letter