AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: KIM BOLES
ASSISTANT CITY CLERK
SUBJECT:
title
VERIFICATION OF QUORUM FOR FUTURE CITY COUNCIL MEETINGS
summary
Summary:
Staff is seeking verification whether a quorum will be present for the regular City Council meetings of November 26, 2024, and December 24, 2024, due to potential scheduling conflicts with the holiday season. Additionally, the City Council will discuss holding only one meeting in the months of July and August when vacations often occur due to the summer holiday season and determine if a quorum will be met for the meetings of July 8, 2025, and August 12, 2025.
recommendation
Recommendation:
Determine whether a quorum of the City Council will be present for the regular meetings of November 26, 2024, December 24, 2024, July 8, 2025, and August 12, 2025.
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Fiscal Impact:
There is no fiscal impact associated with the recommended action. Warrants scheduled to be issued on these meeting dates will be processed as usual and will be presented for City Council approval at the following meeting.
Strategic Plan Objective:
Goal No. 5 High-Functioning Government: Strengthen internal communication, recruitment, retention, systems, and processes to increase the effectiveness and efficiency of City services.
Background and Analysis:
The second regular meeting of the City Council in November is scheduled for Tuesday, November 26, 2024. The second regular meeting of the City Council in December is scheduled for Tuesday, December 24, 2024.
The first regular meeting of the City Council in July of next year is scheduled for Tuesday, July 8, 2025. The first meeting of the City Council in August is scheduled for Tuesday, August 12, 2025.
Due to potential conflicts with the winter and summer holiday season, staff is recommending the City Council cancel the second regularly scheduled City Council meetings in November and December of 2024, and the first regularly scheduled City Council meetings in July and August of 2025.
Section 310 of the City Charter states, “three members of the city council shall constitute a quorum to do business.” Staff is seeking verification whether a quorum will be present for these meetings. If no quorum is present, the City Council may direct staff to cancel those meetings.