AGENDA ITEM
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
SCOTT CHARNEY
DEPUTY CITY MANAGER
THOMAS BEKELE
PUBLIC WORKS CONTRACTS MANAGER
SUBJECT:
title
AGREEMENT FOR ON-CALL ENVIRONMENTAL EMERGENCY RESPONSE SERVICES AND HAZARDOUS WASTE REMOVAL WITH OCEAN BLUE ENVIRONMENTAL SERVICES, INC.
summary
Summary:
The Public Works and Police Departments supplement their emergency response services by utilizing contractors to provide hazardous waste removal services. The City Council will consider approving an Agreement for On-Call Environmental Emergency Response Services with Ocean Blue Environmental Services, Inc. (Ocean Blue) to provide hazardous waste removal and other related services for an initial three-year term and a first year not-to-exceed amount of $30,000. Years two and three will include cost increases tied to the Consumer Price Index (CPI) with a 2.5% annual cap.
recommendation
Recommendation:
Authorize the City Manager to enter into an Agreement for On-Call Environmental Emergency Response Services with Ocean Blue for an initial three-year term with the option to extend the agreement for one additional three-year term and a first-year annual not-to-exceed amount of $30,000, in a form approved by the City Attorney. The annual amount may be adjusted by the applicable CPI in years two and three but will not be increased in any given year by more than 2.5%.
body
Fiscal Impact:
Sufficient funding for the provision of environmental emergency response services for the remainder of Fiscal Year 2021-22 is included as part of the annual Public Works Environmental Program Budget (Account No. 100-93-5400) and the Police Department Public Support Services Budget (Account No.100-74-5400). Necessary funds for the remainder of the contract term will be appropriated as part of future fiscal year operating budgets.
Strategic Plan Objectives:
Goal No. 4: Maintain and improve the public infrastructure.
Goal No. 5: Ensure an enhanced quality of life for the residents.
Background:
The Public Works Department, in coordination with the Police Department, provides 24-hour emergency hazardous waste clean-up services for spills, releases, and discharges of materials into the public right-of-way that may present a hazard to public health and/or the environment. Ideally, the responsible party that caused the discharge is held accountable for performing the clean-up. The role of the City is to ensure the responsible party has satisfactorily restored impacted areas to pre-existing conditions. However, when the responsible party is not immediately identifiable, available, or willing to assume responsibility, the City conducts the clean-up to protect public health as well as the environment and to ensure the City complies with the requirements of the State Water Board.
As a co-permittee under the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit (Order No. R-2012-0175) as amended by Order No. WQ2015-0075, the City must comply with a series of technical, legal, and regulatory requirements. The Permit requires the City to reduce pollutants discharged in urban runoff to the “Maximum Extent Practicable”, meaning the City is required to clean and maintain its jurisdictional area while implementing treatment control Best Management Practices (BMPs).
Typically, spills and discharges are addressed on an emergency basis. Establishing a contract with a qualified vendor supports staff in minimizing on-call costs while ensuring the availability of services. After any City-initiated clean-up is completed, the City seeks cost recovery whenever possible.
Analysis:
Scope of Work
The on-call environmental emergency response services to be performed by Ocean Blue include, but are not limited to the following:
• Removal of used oil and automotive batteries;
• Clean-up of diesel spills, hazardous chemicals, and unidentified substances;
• Disposal of fluorescent lights, aerosol cans and household batteries;
• Removal and disposal of City-generated hazardous waste and materials;
• Removal of body fluids; and
• Initiation of containment and clean up procedures, as needed.
Procurement
Section 3.20.120 of the Signal Hill Municipal Code allows for procurement of services when a competitive bid has already been performed by another local agency.
…a competitive bid procedure has been conducted by another public agency, including, but not limited to, another local agency, the State through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), or a joint powers agency, authority or alliance that procures competitive contracts; and (2) the price to the City is equal to or better than the price to that public agency.
On October 4, 2019, the Port of Long Beach (Port) publicly advertised a request for emergency response and hazardous waste removal services. Over 700 firms were notified through the Port’s bidding portal (PlanetBids). Five firms submitted proposals and were interviewed on January 14, 2020. A five-member committee interviewed each firm and ranked the top three as shown in the table below.
Ocean Blue’s extensive experience in environmental emergency response, encampment cleaning, waste management, and industrial cleaning resulted in their selection by the Port. The proposed rates were competitive and reflective of market conditions. If awarded, Ocean Blue will honor the 2019 rates as proposed to the Port for the first year of services for Signal Hill. Staff has used Ocean Blue’s services during emergency events including the recent hydrochloric gas explosion at the Signal Hill Town Center East and is satisfied with their services.
Reviewed:
_________________________
Sharon del Rosario
Approved:
_________________________
Hannah Shin-Heydorn
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